Administrative Assistant

We are seeking a versatile and highly organized Administrative Assistant to support various aspects of our operations. This role requires a proactive, resourceful individual with strong administrative, communication, and organizational skills to ensure smooth and efficient workflows across the company.

What we offer…

• Compensation package of $6 per hour (Monday to Friday / Full-Time / Eastern Time Zone).
• Be part of an international business and increase your work experience.
• Create your own comforts to work as you will have your own space to do so.
• Forget about wasting time going to an office as you will work from home.

What will you be doing in this position?

• General Administration: Manage schedules, appointments, and communication channels to keep projects on track.
• Document Management: Organize, maintain, and retrieve project files, construction plans, contracts, and other essential documents.
• Communication Liaison: Serve as the primary point of contact for internal teams, clients, subcontractors, and vendors.
• Bid Preparation Support: Assist estimators in gathering documents, verifying requirements, and submitting proposals.
• Project Coordination: Track project timelines, deliverables, and ensure adherence to deadlines.
• Reporting: Prepare regular status reports, summaries, and presentations for management.
• Data Entry & Record Keeping: Accurately input and maintain data related to projects, estimates, and other relevant information.
• Procurement Assistance: Assist in sourcing materials, securing quotes, and processing purchase orders.
• Scheduling & Planning: Coordinate meetings, training sessions, and other company events.
• Problem-Solving: Address operational challenges with a can-do attitude, ensuring efficient resolutions.

What do we need from you?

• Education: High School Diploma or equivalent (Bachelor’s degree preferred but not required).
• Experience: Proven experience in administrative roles, preferably within the construction or related industry.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) and project management software.
• Communication Skills: Excellent written and verbal communication skills.
• Organizational Skills: Highly organized with the ability to multitask and prioritize effectively.
• Attention to Detail: Strong accuracy and thoroughness in handling tasks and documentation.
• Problem-Solving Skills: Resourceful and adaptable when addressing challenges.

About our Client…

For over 20 years, we've been turning outdoor spaces into something special for homes in Miami Dade County. Our friendly and experienced team is passionate about creating unique and beautiful designs, bringing your outdoor vision to life.

Apply now to join VA Locator and start making a significant impact in a dynamic environment.

We look forward to your application!