A boutique residential construction firm. The team is seeking a remote Executive Assistant to streamline day-to-day operations and bring structure to administrative workflows. This is an opportunity to work alongside experienced owners and gain firsthand exposure to the world of boutique construction management.
What we offer…
- Compensation package of $7 per hour (Monday to Friday / Part-Time / Eastern Time Zone).
- Be part of an international business and increase your work experience.
- Create your own comforts to work as you will have your own space to do so.
- Forget about wasting time going to an office as you will work from home.
What will you be doing in this position?
- Contact subcontractors annually to collect updated insurance and workers’ comp certificates
- Maintain subcontractor compliance logs and follow up on expirations
- Organize and upload project receipts, categorizing them correctly in QuickBooks Desktop
- Reconcile transactions and assist with cost allocation across job codes
- Prepare expense reports and summaries for owners
- Manage and prioritize email inboxes and project correspondence
- Schedule meetings with clients and subcontractors, send calendar invites
- Maintain digital files and organize project folders on internal drives
- Update website content and photo galleries to reflect current projects
- Draft and schedule social media posts to improve digital presence
- Support owner with any special projects, including vendor research and product sourcing
What do we need from you?
- Minimum 3 years experience as an Executive Assistant or similar role
- Familiarity with residential construction processes and terminology
- Expertise in QuickBooks Desktop (not QuickBooks Online)
- Excellent organizational and follow-through skills
- Strong written and verbal communication
- Tech-savvy and capable of remote PC access
- Proficient in Microsoft Office, Google Drive, and social media tools
Your typical workday and workweek…
Typical Work Day
- Begin by reviewing emails, flagging action items, and responding to contractors
- Follow up with subcontractors regarding compliance documentation
- Enter and categorize receipts submitted via photo or scanned images
- Coordinate owner’s calendar, schedule appointments, and update project logs
- Use remote PC access to update QuickBooks and reconcile expenditures
- Wrap up by uploading updated files to digital folders and preparing the next day’s priorities
Typical Work Week
- 2–3 hours per day, 5 days a week
- Focused on compliance follow-ups, bookkeeping support, communications, and light marketing
- Additional hours may be required during invoicing periods or pre-construction planning
About our Client…
A boutique residential construction firm. The team is seeking a remote Executive Assistant to streamline day-to-day operations and bring structure to administrative workflows. This is an opportunity to work alongside experienced owners and gain firsthand exposure to the world of boutique construction management.
Apply now to join VA Locator and start making a significant impact in a dynamic environment.
We look forward to your application!
